Effective: September 29, 2014
Privacy Statement Structure Contents
PSFA Privacy Practices
Personal Information We Collect About You and How We Use It
Managing Your Privacy
Transfers and Sharing Information
Security of Personal Information
Non-Personal Information We Collect About You and How We Use It
PSFA Contact Information and Complaints
1. PSFA Privacy Practices
PSFA has a global policy, which establishes a foundation for the privacy of all personal information collected and used by PSFA. The policy states PSFA’s operational principles for managing privacy.
These policies have the following scope:
It applies to all personal information collected by PSFA, electronically or manually. The requirements of the Policy are supplemented by business specific privacy processes.
The Policy applies to the use of personal information by employees, officers, directors, management committee members, and contractors of PSFA.
2. Personal Information We Collect About You and How We Use It
Personal Information Collection and Use
Personal information is information that identifies or relates specifically to you, including but not limited to, your name, age, identity number. In short, any information that we know about you will be regarded as your personal information.
You may choose to provide personal information through our website. Here are the ways in which you may provide the information and the types of information you may submit. We also provide below information on how we may use the information.
If you communicate with us through the “Contact Us” page on our website, we may ask you for information such as your name, email address and telephone number so we can respond to your questions and comments. We also may use the information you provide to evaluate the quality of our service.
In addition to the purposes described above, we may also use your data to provide you with other information about PSFA that may be of interest to you. Contact details, including phone numbers and email addresses, may be used to contact you. You have the right to ask us not to process your personal data for such marketing purposes. If you do not want us to use your data in this way, you can exercise your right to prevent such processing by checking/un-checking (as applicable) certain boxes on the web pages and/or forms on which we collect your data. You can also exercise this right at any time by changing your communication choices as described in sections 4.1 and 10 below.
Subscribe to a Newsletter
You may wish to receive information about our programmes, events, newsletters, informative emails, fundraising initiatives and research on future programme ideas or improvements. If so, you will be asked to provide your name and e-mail address. If there is any use beyond contacting you using such information, you will be advised of the intended uses at the point that you are being asked to provide such contact information. Again, if you do not wish to continue to receive our newsletters, you will have the opportunity to unsubscribe from this service.
Make a donation
In order to make an online donation to PSFA, potential customers are required to submit certain information. Some of this information is required to complete the donation, while the submission of other information is optional.
We collect details pertaining to name and contact information. Of this information, only Title, Last Name, E-mail address and Country are required. These details are stored by PSFA and used to keep customers up to date with the activities of PSFA.
Systems emails are in place to augment the online donation process to ensure that customers are fully informed with regards to the status of any donation they make via the PSFA website. These emails will take the form of a confirmation message sent once a credit card transaction has been completed. Because these emails are not promotional in nature, and integral to the effective operation of the website, you are not able to unsubscribe from these transactional emails.
Soliciting your Opinion and Feedback
To assist us in creating a better service to meet your needs, we may solicit your opinions and feedback concerning our software and services; you may be asked to provide e-mail address information, as well as name, postal address, occupation and the name of your organization, if you have not already done so, as well as the opinions and feedback itself.
You may be able to submit your resume and other information online or via email to apply for a job with PSFA. We use the information you submit to evaluate your interest and suitability for employment and to contact you regarding possible employment with PSFA. Your enquiry regarding possible career opportunities and the information submitted in that regard is treated as confidential.
You make the decision whether to proceed with any activity that requests personal information. If you do not wish to provide the requested information, however, you may not be able to complete the transaction or functionality on the site if the information is essential to complete the transaction or functionality.
Cookies are small text files that are placed on your computer by websites that you visit or certain emails you open. They are widely used in order to make websites work, or work more efficiently, as well as to provide business and marketing information to the owners of the site. Cookies also enable a website to tailor information presented to you based on your browsing preferences, such as language and geographical region. For more detailed information about cookies visit www.allaboutcookies.org.
To opt out from behavioural advertising by networks adhering to the Network Advertising Initiative visit: http://www.networkadvertising.org/managing/opt_out.asp
The cookies used on this site are described according to the following cookie categories:
Strictly Necessary. These cookies do not collect any information about you that could be used for marketing purposes or to track your navigation on other websites.
Performance. These cookies do not collect any information about you that could be used for marketing purposes, to track your navigation on other websites, or to send you targeted advertisements. These cookies collect information about how visitors use our website, for instance which pages they go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies you.
Functionality. We do not use functionality cookies to target you with advertisements on other websites. These cookies allow the website to detect some features of your device, for instance if you are using a mobile to navigate, and to remember choices you make (such as your user name, language or region you are in) and provide enhanced, more personal features. These cookies can be used to remember changes made to text size, fonts and other parts of web pages that can be customized. They may also be used to provide services you asked for such as watching a video, initiating a chat, or commenting on a blog. These cookies cannot track browsing activity on other websites.
Targeting Cookies. We may use targeting cookies on our site. These are linked to services provided by third parties. Our third party providers use these services in return for recognising that you have visited our website.
You can opt out from these cookies by adjusting your browser settings to reject cookies. If you have previously visited our website, you may also have to delete any existing cookies from your browser.
Many of our cookies are functionality cookies and some of these cookies may be managed for us by third parties. You can control the use of these cookies through your browser settings, but if you opt out from them, we may be unable to offer some services or support and we may also be unable to remember your preferences or that you did not want a certain service.
4. Web Beacons
PSFA may also use web beacons in promotional email messages to determine whether the message was opened and acted on. We may use this information on email response to improve the relevance of future messaging.
PSFA may also use third party scripts on our website to optimize the effectiveness of PSFA’s advertisements appearing on other parties’ websites. The information collected is not personally identifiable and is limited to the minimum information necessary to optimize effectiveness. PSFA has no access or control of any third party tracking technologies.
5. Managing Your Privacy
Opt-in/Opt-out and Communications Choices
PSFA will only send you marketing messages once opt-in has been obtained. This applies to both customers and visitors. Should customers or visitors wish to opt-out from receiving marketing communications, they may do so at any time by sending a mail to firstname.lastname@example.org with the subject line “Unsubscribe”.
It is important to note that for customers this opt-in/opt-out policy does not apply to service related email messages that are integral to service delivery and ensuring that customers are kept suitably informed regarding developments on PSFA. These messages include:
Updating or Correcting Your Personal Information
You have the right to update or correct or remove your personal information. If you believe that PSFA does not have your most current personal information, you can update it via the PSFA website or through the other communication channels at the bottom of this notice. If requested, and to the extent permissible by applicable law relating to the retention of records or otherwise, you may request that inaccurate, irrelevant, excessive, outdated, misleading, or unlawfully obtained information be corrected, deleted or in the case of a dispute, indicate that a correction has been requested, but not made.
PSFA will respond to all data requests in accordance with The Promotion of Access to Information Act (PAIA). For more information, please visit: www.psfa.org.za/paia/, alternatively other relevant and applicable legislation available at the time the request is made.
6. Transferring and Sharing Information
In addition, PSFA may retain the services of outside contractors to provide services for us.
We require that all such contractors keep the personal information of our customers and website users secure and confidential. We have contractually bound third parties to such restrictions and require that these contractors provide for appropriate technical and organizational measures to secure the data, that they use personal information only on behalf of PSFA and that they do not share personal information with others or use your personal information for their own marketing purposes.
Please be advised that in certain instances, it may be necessary for PSFA to disclose your personal information to government officials or otherwise as required by applicable law. No personal information will be disclosed to any law enforcement agency or governmental agency except in response to:
A subpoena, warrant or other process issued by a court of competent jurisdiction;
A legal process having the same consequence as a court-issued request for information, in that PSFA would be in breach of law were it to refuse to provide such information, and it or its officers, executive or employees would be subject to liability for failing to honor such legal process, provided there is a legal basis to do so, or, where such disclosure is necessary for PSFA to enforce its legal rights pursuant to the laws of the jurisdiction from which such information was gathered, and there is a legal basis to do so.
7. Security of Personal Information
We have taken appropriate security measures, consistent with international information practices, to protect your personal information. These measures include, on our website and internet-enabled technologies, administrative, technical, physical and procedural steps to protect your data from misuse, unauthorized access or disclosure, loss, alteration, or destruction. These measures include:
Our databases, which store your personal information, have built-in safeguards and firewalls to ensure the privacy and confidentiality of that information;
Physical safeguards, such as locked doors and file cabinets, controlled access to our facilities, and secure destruction of media containing personal information;
Technology safeguards, such as use of anti-virus and encryption to ensure compliance with our security policies, and in particular, the use of secure socket layer (SSL) encryption to secure all access to our website where the submission of data is required including but not limited to newsletter registration and online donations;
Organizational safeguards, through training and awareness programs on security and privacy, to ensure employees understand the importance and means by which they must protect personal information, as well as through privacy policies and standards that govern how PSFA treats personal information.
8. Non-Personal Information We Collect and How We Use It
Non-Personal Information We Collect
We collect certain aggregate and non-personal information when users visit our website. Aggregate and non-personal information does not relate to a single, identifiable visitor. It tells us information such as how many users visited our site and the pages accessed. By collecting this information, we learn how to best tailor our website to our visitors.
We collect this information either through “cookie” technology, with “web beacons”, as explained above, or by mining standard log files.
Through our various tracking methods discussed above and using log files, we may track domain names and browser types from people who visit our website. We use this information to track aggregate traffic patterns throughout PSFA’s website. Such information is not correlated with any personal information.
9. IP Addresses
PSFA collects and retains, for a limited period of time, internet protocol (IP) address information, of its customers, for the following purposes:
to obtain geolocation information;
and to secure our networks and systems.
IP addresses collected by PSFA are primarily traffic data, which is not necessarily personal information. PSFA does not have the means to reasonably and authoritatively link an IP address to an identifiable individual. IP addresses are usually assigned dynamically and therefore are temporary, and may be behind network address translation, and are often capable of falsification (spoofing).
PSFA also makes use of a third party analytics provider that collects IP addresses for the purpose of providing geolocation information in its reports. In this case the provider does not make the IP addresses available to PSFA.
10. Statement Changes
In the event there is a major change to PSFA’s privacy practices, a prominent notice will be posted on our website. If the change involves the use of your personally identifiable information, the notice will contain instructions on how you can opt-out of such use.
11. PSFA Contact Information and Complaints
If you have any questions or comments concerning this Statement, or if you would like to change your communication preferences, update or review the personal information we have about you, or withdraw your consent for the collection, use or disclosure of your personal information, please contact us using one of the options below:
Opt-out of receiving promotional/marketing emails: Send a mail to email@example.com with the subject line “Unsubscribe”.
PSFA adheres to the requirements of The Promotion of Access to Information Act (PAIA) in South Africa
PAIA Information Request: www.psfa.org.za/paia
as well as the relevant data protection laws found in the following legislation:
The Constitution of the Republic of South Africa 1996;
The Protection of Personal Information Act 2013;
The Electronic Communications and Transactions Act 2002;
The Regulation of Interception of Communication Act 2002; and
The Consumer Protection Act 2008.
PSFA’s Privacy Department:
PSFA.org.za – C/O The Information Officer
PO Box 154
Cape Town – 7935
Republic of South Africa
Telephone: +27 (021) 447 6020
12. Applicable Law
Name of Account: Peninsula School Feeding Association
Bank: Standard Bank
Branch: Thibault Square
Account Number: 070894159
Status: Cheque Account
Branch Code: 020909
Swift Code: SBZA ZA JJ (For donors outside South Africa)
Peninsula School Feeding Association
P O Box 154
This will ensure that a hungry child will continue to receive a daily nutritious breakfast and lunch while at school.
If you would like to remember us in your will as a gift to the future of this county, you may nominate PSFA as a beneficiary. Your gift will extend beyond your lifetime and contribute to meaningful change in the lives of our children.